Administrative Software,Athletic Equipment,Artificial Turf,Tracks and Courts,Hardwood and Synthetic Flooring, Athletic Lighting and Athletic Seating

Bid Number: 
#008
Due Date: 
Friday, October 26, 2007
Bid Type: 
AEPA Bid

Notice to Bidders

Sealed Bids will be received on behalf of Umatilla-Morrow ESD until 1:30 p.m. EST, Friday, October 26, 2007 for:

  1. Administrative Software
  2. Athletic Equipment
  3. Artificial Turf
  4. Tracks & Courts
  5. Hardwood & Synthetic Flooring
  6. Athletic Lighting
  7. Athletic Seating

Each bid package consists of three or more parts:

  • Part A  – Notice to Bidders and Terms and Conditions (Same for all bid commodities)
  • Part B –  Commodity Specifications
  • Part C –  Bid Forms
  • Part D, F & G– Additional Bid Forms if required

All bids must be submitted to Wilson Education Center, 2101 Grace Avenue, Charlestown, IN  47111, in a sealed envelope marked “SEALED BID AEPA #008” on the front of the envelope.  Note that bidders must be able to provide products and services in a 22 state area including Arkansas, California, Colorado, Connecticut, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Montana, Nebraska, New Mexico, North Dakota, Ohio, Oregon, Pennsylvania, Texas, Virginia, Washington, and Wyoming. 

Bid documents may be obtained upon request by fax 541-966-3205, mail 2001 SW Nye, Pendleton, OR 97801, e-mail tammy.standley@imesd.k12.or.us or downloaded from the web www.umesd.k12.or.us, or www.aepacoop.org. Umatilla-Morrow ESD reserves the right to reject any or all bids in whole or in part; to waive any formalities or irregularities in any bids, and to accept the bids, which in its discretion, within state law, are for the best interest of Umatilla-Morrow ESD.  Bids will be opened and publicly read immediately following the deadline.

The text enclosed in the box above is the public Notice to Bidders to be used by each of the AEPA participating agencies. Each participating agency will insert the name of their agency and appropriate phone numbers, e-mail address and web address for use in posting public notice in their state.

Bid and Contract Timeline

September 17, 2007

Publication of Bids & IFB available on the AEPA website www.aepacoop.org

September 17, 2007

Mailing of bid notices from member agencies

October 2, 2007

Voluntary Pre-Bid Conference call for vendors – vendors must pre-register by September 27, 2007

October 18, 2007

Deadline for questions from bidders

October 26, 2007, 1:30pm

Deadline for Bid Submittals and Public Opening of Bids

November 28, 2007

Approval of bids

December 5, 2007

Bidders are advised of the results of the bid

February 28, 2009

End of first contract year

March 1, 2009 -2011

Annual contract renewal dates subject to approval by AEPA

 Download Bid Documents

Bid Documents Part Download Format
Part A
For all contracts listed below
   PDF    
 A. Administrative Software  Part B - Specifications  PDF    
   Part C - Bid Forms  PDF  Word  
 B. Athletic Equipment  Part B - Specifications  PDF    
   Part C - Bid Forms  PDF  Word  
   Form G - Pricing Sheet     Excel 
 C. Artificial Turf  Part B - Specifications  PDF    
   Part C - Bid Forms  PDF  Word  
   Part D - Contractors Qualifications    Word  
   Form F - Pricing Sheet      Excel
 D. Track and Courts  Part B - Specifications  PDF    
   Part C - Bid Forms  PDF  Word  
   Part D - Contractors Qualifications    Word  
   Form F - Pricing Sheet      Excel
 E. Hardwood and Synthetic Flooring  Part B - Specifications  PDF    
   Part C - Bid Forms  PDF  Word  
   Part D - Contractors Qualifications    Word  
   Form F - Pricing Sheet      Excel
 F. Athletlic Lighting  Part B - Specifications  PDF    
   Part C - Bid Forms  PDF  Word  
   Part D - Contractors Qualifications    Word  
   Form F - Pricing Sheet      Excel
 G. Athletic Seating  Part B - Specifications  PDF    
   Part C - Bid Forms  PDF  Word  
   Part D - Contractors Qualifications    Word  
   Form F - Pricing Sheet      Excel
         
         
         
         
         
         
         
         

 

InterMountain Initiatives | 2001 SW Nye | Pendleton, OR 97801
Phone: 541.276.6616 or 888.437.6892 | Fax: 541.276.4252
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