Cooperative Purchasing: AEPA IFB 013.1

Bid Number: 
AEPA IFB 013.1
Due Date: 
Thursday, January 3, 2013
1:30 PM
Bid Type: 

Notice to Bidders

Sealed Bids will be received by the Association of Educational Purchasing Agencies (AEPA) on behalf of InterMountain Educational Service District (IMESD) and its other AEPA Member Agencies until 1:30 p.m. EDT, Thursday, January 3, 2013 for:

  •   A. Digital MFD/Copiers, Printers and Managed Document Services

Each bid package consists of three or more parts:

  •            Part A  – Notice to Bidders, Bid Procedures and Terms and Conditions
  •            Part B –  Commodity Specifications
  •            Part C –  Bid Forms
  •            Part D - G  – Additional Bid Forms if required (varies by commodity)

All bids shall be submitted to CSIU, 90 Lawton Lane, Milton, PA  17847-9756, in a sealed envelope marked “SEALED BID AEPA #013.1” on the front of the envelope.  Note that Bidders must be able to provide their proposed products and services in up to 26 states including California, Colorado, Connecticut, Florida, Indiana, Iowa, Kansas, Kentucky, Massachusetts, Michigan, Minnesota, Missouri, Montana, Nebraska, New Jersey, New Mexico, North Dakota, Ohio, Oregon, Pennsylvania, Texas, Virginia, Washington, West Virginia, Wisconsin and Wyoming.

Bid documents can be downloaded after registering from the web at  AEPA or IMESD reserves the right to reject any or all bids in whole or in part; to waive any formalities or irregularities in any bids, and to accept the bids, which in its discretion, within state law, are for the best interest of IMESD and/or other AEPA Member Agencies and/or their Participating Entities.  Bids will be opened and publicly read immediately following the deadline.

The text above is the public Notice to Bidders to be used by each of the AEPA participating agencies.

Bid and Contract Timeline:

December 5, 2012

Publication of Bids and IFB available on the AEPA website:

December 19, 2012 Deadline for questions from Bidders.
January 3. 2013, 1:30 pm EDT Deadline for Bid Submittals and Public Opening of Bids
January 14, 2013 AEPA Approval of bids
January 15, 2013 Bidders are advised of the results of the bid
March 1, 2013 to February 28, 2014 First contract year
March 1, 2014 -2016 Annual contract renewal dates subject to approval by AEPA



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